Pull out the Gap Analysis Report you filled out in the second exercise and look at your notes that indicate areas of effective time spent. Then walk through the following questions, jotting down your observations.
-In which activities were you effective? Are there any routines you engage in at the start of those activities that lead to success and time well spent?
-Are there tweaks you could make to be even more effective?
For example, before you begin to engage in an activity, set a time limit to clear your desk and mind of anything that could distract you from achieving your objective. Even if you don’t think you have time to do this, set aside just five minutes. You’ll be amazed how much you can accomplish in so little time and how much more focused you will be.
In the five minutes (or whatever amount of time you’ve set aside), take care of any emails, texts, notes left on your office desk or other things that are vying for your attention. After doing that, turn off all your notifications. Shut your office door, silence your phone and only let your emergency contacts or kids’ school contact you. Now set a timer for an hour, and get to work on your activity!